Built by BLG · eOffice
Paperless files. Accountable workflows.
Receipts, files, notes and movement for hierarchical organisations moving off paper — every action role-gated, every hand-off on record, every file findable.
- Core objects
- Receipts · eFiles · Notes
- Accountability
- Single custodian, full history
- Access control
- Role + scope, server-side
- Design basis
- CSMOP office procedure
How a file moves
From the inward mail table to the right desk.
- 01
Receive
Inward mail is scanned and diarised as a receipt, addressed to an employee, with acknowledgement and attachments.
- 02
File
A receipt is put into an eFile — numbered, with cover metadata — or a new file is opened and its number allocated.
- 03
Note & move
Notes are recorded on the file, which moves from seat to seat. At any moment exactly one person holds it.
- 04
Find & report
Search across files and receipts, saved filters, and management reports exported to CSV, PDF or Excel.
Core modules
The working parts of a digital office.
Receipts (DAK)
Diarise, send, send back, pull back, close and reopen — with a defined lifecycle so no receipt sits in limbo.
eFiles
File number allocation, cover details, part files and merge, linked correspondence, attachments and reference documents.
Notes & references
Notes on file with confirm-or-discard, anchors and references that connect a decision to the paper behind it.
Custody & movement
Send, send back, pull up, pull back, park and close. A permanent movement history shows who held the file and when.
Legacy file migration
Bring existing physical and legacy files into eFiles with preview, reconciliation and recorded provenance.
Search & MIS reports
Search results are re-authorised for every user, saved filters speed up daily work, and reports export to CSV, PDF and XLSX.
Employees & seats
An employee directory with CSV import, onboarding, transfer and relieving — files follow the post, not just the person.
Roles & permissions
An admin screen maps roles to permissions for clerks, officers, approvers, section heads and administrators.
Trust & audit
Built so every action can be explained later.
Government work is reviewed after the fact. eOffice records who did what, to which file, under which role — and refuses anything the role does not allow.
- Access decided on the server for every action — the browser only displays what is allowed
- Append-only audit trail on movement, custody and administrative changes
- Passwords hashed with Argon2; sessions resolved and trusted server-side
- Safe retries — repeated submissions cannot create duplicate records
- Documents held in private object storage; no raw storage links exposed
- Search fails closed if its index is out of date, rather than showing wrong results
Coming next
From files to signed, dispatched decisions.
Drafting & approval
Versioned drafts approved at an exact version, producing an immutable PDF.
Digital signing
Hardware DSC and eSign integration for signed outgoing documents.
Dispatch
Issue numbering, sent register and dispatch by email, post or hand delivery.
Single sign-on
Integration with government identity services for production deployments.